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7 Reasons To Switch From SunSystems7 Reasons To Switch From SunSystems

There are many reasons why more and more companies are choosing to switch from traditional legacy, on-premise solutions to a modern cloud based accounting software.


Here we look at just seven of the most frequent drivers which have helped a growing number of organisations save time and money. Cloud or ‘web-based accounting’ is a modern approach to a traditional challenge – a complete accounting system that is hosted and managed by a specialist service provider and accessed by users over the web via an internet browser for a small monthly rental or subscription fee.

Is it time to change?

1. You have SunSystems Version 4 and don’t want to upgrade

Yes, you bought it back in 1995. Back then despite your liking of the classic menu system you finally came around to using the Windows version and since then you haven’t looked back. On the other hand you probably haven’t looked forward either. 

Every time you have looked at the new releases available through upgrades they look expensive, complicated, difficult to configure and use, will cost you time and money, require you to purchase new servers and probably employ someone else in IT to keep it all running. Not only that but the ‘new’ versions look a little… well old fashioned. Very Windows like, very year 2000 and not very 2014. No, thank you.

In addition so long as you keep paying the annual maintenance you get to use the support and get updates. You remember you rang once last year and the last update you had was back in 2003. Still if it’s not broken...don’t fix it eh? Yes, well except for the fact that all your controllers complain. The reporting is slow. It’s terribly un-user friendly. It doesn’t link to your bank. You can’t just email invoices out of the system and the other branch complains bitterly of the remote performance using Citrix. On top of that you’ve run out of available T codes and now the new chief executive has gone and got himself an Apple Mac… Is it time to change?

2. You have SunSystems Version 5.x but are being told to upgrade to 5.x+1 or Infor FMS
Version 10 (same product)

You are a leader amongst your peers. You keep up with technology. You invest. You evolve. You are pleased you have bought into the latest version of SunSystems. Then there’s the Business Intelligence reporting suite, the Excel add-on, the bank payments software, the workflow software, the document management software. State of art. Highly Capable. Sophisticated. Complex? Hard to use? Expensive?… er… hang on a minute… 

Why is it with supposedly ‘modern’ solutions that everything is so hard to do? Why, in order to go to the new release, does it involve virtually a complete re-implementation process with days and days of project management, consultancy, technical consultancy, a £50k bill and two weeks downtime? Upgrades shouldn’t be like that. Its time to change.

3. You have just received (another) annual maintenance bill

How long have you had your current accounting software? Paying between 20% and 25% for annual maintenance and support (and all those free upgrades of course - “What free upgrades?” I hear you ask) means that every five years or so you are effectively paying for the system all over again. What do you get for your money? Does it represent good value? 

With modern cloud based solutions there are no up front licence costs and no annual maintenance fees. There aren’t even any annual support fees. All you pay is a simple monthly subscription for each user each month. You can have, add or remove as many or as few users as you need on a month by month basis. There are no minimum terms. There are no commercial penalties. Maybe it’s time to change...?

4. It doesn’t actually do what you wanted to do

You bought an accounting system. Then you wanted to link to Excel, so you bought Vision. To introduce purchase control someone sold you iPOS. For reporting you were told you needed a ‘Business Intelligence’ solution so you paid for that as well. For some unfathomable reason this also meant you having to employ Dave from IT to keep the four file servers you had to buy and which seem to require constant upkeep and expensive office space, air-conditioning and updates to keep working. 

On top of that you need to do simple things like record timesheets and expense details by project. Apparently that means buying something else. Maybe it’s time to change to one solution that can do all of the above?

5. Does your system support your modern, mobile and flexible work?

Flexibility is a key benefit of cloud based applications with users directly benefiting from the ability to share information more effectively across the business. In particular this lends itself to new forms of working practice, in particular:

Mobile, Home & Flexible Working
Given all that is needed is an internet connection and a browser, customers can easily make provision for staff who travel a great deal (you can even run Aqilla over a 3G connection on an iPad); staff who work from home (without the complexity of providing additional communications equipment or software); and finally for those that work, for whatever reasons, irregular hours (the system is available 24 x 7 enabling customers to choose when they access the system) rather than constrained by the physical constraints of a single office location.

Because Aqilla is built using industry standard open source tool  sets, users are free to select their own technology platform whether it be Windows, Mac, Android or Linux making good use of modern work disciplines such as BYOD (Bring Your Own Device) which provide additional organisational flexibility.

The Environment
With no CDs to distribute; the use of shared computing power across a wide range of customers resulting in less resources required per individual user; documentation made available on line; the ability to share in real time information inside and outside the organisation with trusted partners and advisers from anywhere at any time without the necessity for physical transit, Aqilla goes a long way to help an organisation reduce its environmental footprint.

6. You may want to, or need to reduce staff costs

The results of numerous surveys into SaaS solutions echo the previous adoption of many fundamental tools that have become widely used in the workplace in that very often one of the first hurdles to be overcome has been the companies own IT Department.

In many instances, fear of loss of control and security (and resources) have threatened the take up of key modern technologies including the internet itself, wireless networking, mobile telecommunications, email, social media and even desktop productivity tools such as Microsoft Excel and Word.

Companies must of course recognise that there are inherent security concerns in any system if not effectively managed. However with four out of five (80%) IT executives in the US believing Cloud solutions reduce up-front costs, cloud computing without question represents a new model for business and one that cannot be ignored. It is not always about the money but when it is, it is the responsibility of IT teams, despite whatever natural reticence that may exist, to support the business through to achieving any gains that are there to be had.

An obvious one is the opportunity to do away with a larger than necessary number of expensive technical personnel who only exist to keep your finance system running...

7. Vendor Behaviour

Does your supplier listen to you? Are they interested in you as a customer or just your annual maintenance payments? Are they as a public company more focused on shareholder value than the benefit to the customer? If they are a quoted public limited company then that is probably very much the case. Do they measure themselves in terms of satisfied customers and referrals or the scale of their annual maintenance income?  

A customer is worth so much more than a maintenance contract. It’s about a partnership. Maybe it’s time to to change to a supplier that thinks the same as you?

To find out more, Download the full White Paper.



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