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New Aqilla Release: 16gNew Aqilla Release: 16g

Welcome to the latest release of Aqilla. Following on from the extensive array of new user experience features in 1606, 16g (yes, we are changing the basis as to how we identify new releases) includes the following enhancements:


Home Page & Gadgets

The Home Page now provides more options to minimise all gadgets and restore all gadgets to their original saved state. Users will note a couple of the icons have changed in appearance but they still have tool-tips to confirm function.

In the Gadget configuration section, there are now three flags that can be used to control the behaviour of a gadget when defining a gadget in Gadgets under the Configuration tab.


Aqilla New Release 16g -  Gadget configuration


  1. Not Resizable – The size is defined in the gadget definition and cannot be changed on the Home page.
  2. Protected – The user must have permission to use this gadget. The permission to use the gadget is set against one of the user’s roles.
  3. Minimised – The default for the gadget is to be minimised on the Home page.

Note that by using a combination of Not Resizable and Minimised, a simple gadget can be created that is a link to an external page. This is useful when providing a direct link to a SharperLight query or report for example whereby the contents of the external page does not display in the Home page itself but in a separate browser tab when selected.

No Gadgets?

For those Users who do not have any Gadgets configured, Aqilla now displays a watermark. This is replaced as soon as an initial Gadget is added.

Aqilla New Release 16g - No Gadgets Watermark


Copy User Roles

A new option is available to simplify the setup of users that are to have similar roles. Having first selected the user you wish copy Roles from, select the “Copy Role Membership To” button found above the list of Roles; the system then provides a dialog box with a drop-down of the users to which the roles will be copied to.

Aqilla New Release 16g - Copy User Roles


Locked Headings

All table headings in enquiries, documents and reports now remain visible at the top of the browser when scrolling down to view data previously not visible at the bottom.


New Barclays Bank Statement Import

The Barclays internet banking format is now supported by the Automatic Bank Reconciliation function.


Payment of Creditor Accounts With Debit Balances

Previously any account with a debit balance was automatically omitted from the list of accounts to be paid. Under certain circumstances, it is desirable to make a payment even when a debit balance exists. This is achieved by setting the transaction(s) to be paid to “Forced Payment” and use the “Payment Forced” option in the Payments function.

If there is a debit transaction in an account that you wish to exclude from the payments process, it is recommended that the transaction is marked “Withhold Payment”. When a payment run is made using the standard “Entered” option any account with a payment due but with a debit balance will be highlighted as shown below.

Aqilla New Release 16g - Payment of Creditor Accounts



Excel Add-In

A number of enhancements have been introduced to make use of the Excel Add-in more straightforward, the first one being that Credit Notes are now supported as separate document types in the document selection.


Old Version                                                                                   

Aqilla New Release 16g - excel add-in     


New Version

Aqilla New Release 16g - Excel add-in


The naming of the purchase invoice documents has also been rationalised to correspond with the naming within the web application. Thus:

  • The old Purchase Invoice is now named Purchase Invoice M/C
  • The old Purchase Invoice 2 is now named Purchase Invoice


Users familiar with the Add-in will be aware of Aqilla Function Dialogs – these provide a method of specifying parameters to the Excel functions. However, the majority of Aqilla functions do not need to take a parameter. To clarify that the function does not take a parameter, the dialog has been changed to make this clearer.


Aqilla New Release 16g - Functions Dialog


Users should also note that it is no longer necessary to use the Get Supported Ledger Definitions option - this function is now performed automatically when configuring the connection.


Session Expiry Dialog

Finally, when a session is about to expire a dialog is displayed 5 minutes before expiration asking the user whether they require more time or not. This now displays a countdown until it automatically expires. When the dialog is first displayed, it attempts to send a browser notification to alert you if you are in another application. You will be asked by the browser the first time this occurs whether you wish to accept these notifications.



If you have any questions about how these enhancements apply, please feel free to drop an email to and we will get in touch to clarify.


If you have any specific suggestions on how we can further improve Aqilla, please do get in contact with your Account Manager or email us at


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