Aqilla is pleased to announce that version 1102 of Aqilla has been released (Wednesday 16th March). This latest version includes: improvements to document entry, purchase invoice total checking, a number of enhancements to payments and more. Enhancements include:
A new option has been added to all the document entry detail views that enables the user to start a new document of the same type without navigating back to the summary view. In addition, the document promotion options are now available from the detail view enabling documents to be Released, Posted, and Posted Rough directly from the detail view.
Purchase Invoice Total Checking
A new field has been added to the purchase invoice detail view to enable the system to check that the total value of the lines entered on a purchase invoice match the value being invoiced. If the total of the gross values of the invoice does not match the value entered into the Invoice Total field, an error will be displayed when you attempt to promote (i.e. post or release) the document. By default the Invoice Total field is optional and if left blank, no checking will take place. Contact Aqilla support if it is required to make the Invoice Total checking mandatory.
A number of enhancements have been made to the processing of payments to help minimise errors when making the payment selections. The improvements are as follows:
- An extra option on the State selection allows all transactions to be considered irrespective of the “Withhold/Force Payment” state settings.
- The Payment Date is no longer remembered and is not required to be entered until either the Pay or the Pay & Remit button is selected.
- When Pay or Pay & Remit are selected, a confirmation dialogue is displayed. This will warn if the Payment Date is outside the current period and shows the number of accounts about to be paid.
An additional payments file option has been added to support Barclays Bank “Sage” format. The format can be selected by a new option (Payments Export Format) within the Company Information function found under the Configuration tab.
Splitting transactions for Payment
A new Split option has been added to the Transaction Status function. The function may be accessed directly from the Enquiry tab or by drilling down from the Payments or Debits functions. If you wish to split a transaction, check the line to be split and select the new Split button. A dialogue box is displayed asking for the amount to be split. If the transaction is for a currency transaction, the currency value must be entered. Once the value has been entered, the original transaction is redisplayed as two lines with the remaining value marked selected. The normal process would be to “Withhold” this remaining amount. If desired the selected line can be changed and another status set. Once the status has been set (or the enquiry is re-run) the other transactions on the account, if any, are displayed.
Post documents from document Enquiries
The document enquiry functions have been enhanced to enable one or more documents to be selected for posting. Through the flexible selection capabilities in the document enquiries it is now possible to select a group of documents and post them with a single action. This is particularly useful when a user wishes to bulk post documents that have been previously rough posted. The only restriction is that the documents being posted must be the sole documents within the rough journal. If the rough journal contains more than one document, an error is displayed and the Journals function must be used instead.
Expense Types are used in the Expenses documents to define how an expense is entered and what accounts are updated in the ledger. The new function, found under the Reference tab, may be used to create, delete, and modify expense types.
Before downloading the Excel Add-in, you will need to contact Aqilla support at firstname.lastname@example.org for details of the User Name and Password.