Product Release: 1412

December sees another range of new enhancements which are available to all users on demand. Enhancements include:

Rough Journals

The management of rough journal documents has been simplified when rough posted documents are deleted.

If a rough posted document is deleted, the effect of this document is now automatically removed from the ledger. If the document being deleted is the last document associated with the journal document, the journal document is automatically deleted as well.

Thus it is now possible to delete a rough posted document from the Documents tab and Aqilla will automatically update the associated entries in the ledger. Note that if a rough posted document is amended in some way, it is still necessary to re-rough post the document to apply the updates to the ledger.

Debtor Statements

The print Debtor Statements option has been enhanced to display the Account Code in the summary view and, in line with the Creditor Remittances, the accounts are now displayed in Account Code sequence. This simplifies the process of printing ranges of accounts by selecting BETWEEN account codes.

Period Management

Purchase Orders

A new workflow option has been made available to purchase order documents that enables the purchase order to be Closed. This option has two purposes:

  1. Closed purchase orders are no longer offered for goods receipt and purchase invoice matching.
  2. Any outstanding commitment associated with the purchase order is automatically reduced to zero in the commitment ledger.

In Period Edit under the Configuration tab, a new option can be set against individual periods that can hide the periods from the Financial Report selection. The available options are:

  1. Post – users may post to this period (equivalent to Entry Enabled = Yes)
  2. Report – users may select the period for reporting but not post to it (equivalent to Entry Enabled = No).
  3. Hidden – the period will not be available for reporting or for posting.

The main purpose of the Hidden option is to reduce the list of old periods from reports. Note that a period may be un-hidden by setting the option back to Report if required. A Filter by Year option has also been added to the Period Edit function making it simpler to view and edit the setup of any financial year.

Bank Accounts

The bank account and sort codes in Aqilla have been extended to support IBAN (International Bank Account Number) and BIC (Business Identifier Code) / Swift code standards.

Inventory – Manual Matching

When issuing an item of stock, it is now possible to specify against individual Items that the user must manually select the item of stock that is to be issued. This is important where the stock receipt is specifying some specific characteristics such as colour, size, serial number, batch number, etc. Alternatively the item may specify that the matching is to be performed automatically based on either FIFO or LIFO. If an item is defined as automatic matching, the user may still override an individual issue to be matched manually.

Excel Add-in

The Excel add-in now supports the Multi-currency Sales Invoices for Products.

E-book: Dispelling the (five) myths of accounting in the Cloud

Month or year end doesn’t have to be slow or difficult. Here is a best practice guide to the busiest times of the accounting and finance year with 5 tips to facilitate a quicker and more efficient period end.