Product Release: 1602

We didn’t spend Shrove Tuesday eating pancakes or Nutella crepes (well not exclusively!). Yesterday, we were working on a new release, with delicious new features and enhancements to make your day just a little bit sweeter.

Batch Printing from Enquiries

With the 1602 of Aqilla it is now possible to print Sales Invoices and Purchase Orders from the Aqilla Enquiry view. Why you should use Batch Printing from Enquiries:

  1. You can now bulk print or email posted documents.
  2. The additional selections available in the Enquiry view provide better options to refine the selection of documents to print.

Copy Report Profiles

A new option has been added to the Report Profile Edit found in Configuration – Financial Reports to make a copy of an existing profile to help configure similar profiles. Note that this is addition to the existing option to copy complete report definitions. The advantage of this is that it is now easier to configure a singular report with many profiles, making the menu appear less cluttered and provide greater flexibility to general users.

Inventory Costing

Latest and Average Costing methods have been added to the Inventory functionality.From now on, the following costing methods are supported:

  1. Standard – the cost is held against the item record.
  2. Average – the cost is calculated as the average of the items in stock.
  3. Latest – the cost is calculated as the most recent cost, by transaction date, of the item.
  4. Actual – the cost of the receipt transactions is applied to the issue transactions. Depending on the item’s Matching Method this may be using FIFO, LIFO, or manually selected.

Payment Date

A Payment Date has been added to the creditor and debtor ledger transactions of an invoice journal. This date is automatically set by the Payments, Debits, and Transaction Matching functions by setting the Transaction Date of the payment during the matching process. The Payment Date may be viewed or used as a selection in Account and Ledger enquiries. To make it work the invoice journal that posts the payment must set the Payment Date against the invoice creditor/debtor line (not the payment line).

This significantly enhances the Cash-based VAT100 reporting and was done for two reasons. Somewhat counter-intuitively (we all do that sometimes don’t we?!) Cash Based VAT Reporting could prove quite complex in situations where either an invoice had been split or the payment split across multiple invoices. This latest update addresses such matters, and furthermore, if an invoice document is configured to record the payment in the same journal as the invoice for example with respect to VAT reporting, the new enhancement provides a method of identifying which part of the journal was the invoice and which part was the payment.

The new Payment Date field can now also be used to select which invoices are to be included in the VAT 100 and other associated local tax reports (depending upon country of operation) and in general makes other cash-flow based reporting simpler.

E-book: Dispelling the (five) myths of accounting in the Cloud

Month or year end doesn’t have to be slow or difficult. Here is a best practice guide to the busiest times of the accounting and finance year with 5 tips to facilitate a quicker and more efficient period end.